Import entries into WorkFlow
WorkFlow imports text files through an import template (.sk1) built in the program itself. The files and the template for them will be added together.
The file you get
| Format | .txt — A folder: invoices and bank movements, with the NLedgerKiteImpTXT.sk1 template |
|---|---|
| File name | A folder: LedgerKite.ftr, 1-klienti.txt, 2-dostavchici.txt, 3-dokumenti.txt |
| Encoding | Windows-1251 |
| Date | 22.09.2026 |
| Decimal mark | 1234.50 |
Steps
- In “Office → Companies → Accounting software”, tick WorkFlow for the companies posted into it.
- Create the entries for the period or the selected documents and review them in the “Accounting entries” window.
- Choose “Export” → WorkFlow, then the file language and where to save it.
- Import the file into WorkFlow — see “Before the first import” below.
- Check what was imported and mark the documents as posted in the app, so they stay out of the next run.
Before the first import
What must be ready in WorkFlow for the import to go through:
- Invoices: Импорт на данни → От текстов файл → документи /с количества/ → многоредови. Double-click the template name (the blue text at the top) and pick NLedgerKiteImpTXT.sk1 from this folder, then the file 1-fakturi.txt and „Старт“.
- In the „Импорт от WFD“ window: (1) „Добавяне на липсващите данни в номенклатурите“ → OK — new counterparties are added and existing ones found by Булстат and VAT number; (2) „Автоматично зареждане и запис“ — tick „Фактура“, „„проформа“ и „изкл.““, „за покупка“ and „за продажба“, leave „да променя осчетоводяването“ unticked → OK.
- Bank movements: Импорт на данни → От текстов файл → др. документи → от файл с разделители, the same template, the file 2-banka.txt, and the same two steps with „Счет. спр.“ ticked. Each movement is a счетоводна справка with its debit and credit; the counterparty is in „друга информация“ and is not linked to the invoice.
- Invoices go in as „проформа (без наличност)“ — no stock movement — with the entries exactly as in the file, and the VAT with its VAT type and code 01 (03 for a credit note). The payment method is „по сметка“; change it for a cash payment.
- Select a warehouse before the import (Обработка → Избор склад/обект): WorkFlow files the invoices in the selected one.
- Every account must exist in the WorkFlow chart of accounts — a missing account is still posted, but outside the chart, in red.
- Import each file once: WorkFlow does not stop a second import of the same documents.
- Amounts are in the books’ currency for their year: leva up to 31.12.2025 and euro from 01.01.2026, converted at the fixed rate of 1.95583.
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